Ephsol Childrens Fund

Safeguarding Policy 2025-2026

Reviewed: Jun 2025
Next review: Sep 2026

Registered in England & Wales Charity Number: 1196441

This document sets out the policy of Ephsol Childrens Fund (‘ECF’) to the safeguarding of children and adults at risk (‘vulnerable individuals’).

The activities of ECF include raising funds to help vulnerable children in need in the UK, Africa and the Caribbean. Support is offered in the form of clothing items, educational materials, medical supplies and other basic household needs. ECF also raises funds and awareness about our work through events and other activities.

Tolerance, respect, understanding and the welfare of those with whom we engage are key to our ethos and to our approach to everything we do and to all those with whom we interact. This policy sets out our commitment to the welfare and safeguarding of all vulnerable individuals with whom we engage and to providing a working environment for our staff, volunteers and stakeholders which promotes and protects these values. Furthermore, it provides practical guidance to ensure that everyon working for ECF, whether paid or as a volunteer, is similarly protected and also compliant with their and ECF’s legal responsibilities for the welfare and safeguarding of vulnerable individuals.

In line with our commitment to safeguarding, we expect any organisations with which we work, partner or support, whether in the UK or overseas, to have similarly robust policies in place (or adopt our policies adjusted for local agencies) and we reserve the right to request and retain on file copies of such policies.

This policy consists of the following sections:

  1. The purpose of this Policy
  2. Our Safeguarding Policy
  3. What constitutes abusive behaviour?
  4. What we expect from our staff and volunteers
  5. What to do if you are concerned about a child or adult at risk

1. The Purpose of this Policy

This Safeguarding Policy explains the procedures and systems we have implemented to protect vulnerable individuals, whether children or adults at risk, with whom we may come into contact. Its purpose is to ensure that no individual is subjected to any abusive behaviour by anyone associated with ECF and also to ensure that any concerns about an individual’s welfare, from whatever source, are listened to, dealt with sensitively and effectively and are recorded and reported in line with best practice and all legal requirements.

The Policy is founded on the three pillars of prevention, reporting and response. Our staff and volunteers are committed to taking all reasonable steps to safeguard vulnerable individuals, both through their own actions and by providing a means for such individuals to report abuse. We expect them all to be familiar with this Policy and committed to behave in accordance with it.

This Policy should be read in conjunction with any other relevant policies referred to herein or otherwise produced by ECF from time to time including, but not limited to, our Anti-bullying, Whistleblowing, Equality and Diversity and Privacy policies (relating to the use of personal data).

2. Our Safeguarding Policy

Through this Policy we commit to the following principles and actions:

This Policy is reviewed, approved and endorsed by the Trustees of ECF annually or when legislation or guidance changes. The current legislative framework and relevant guidance is set out in Appendix A, at the end of this Policy.

3. What constitutes abusive behaviour?

Abuse can take many forms and maybe be carried out by any person against anyone else; including by one child against another or by an adult against a child or another adult. This can be a parent, relative, other carer or by a work colleague or someone in authority such as a teacher or police officer.

Children are those under the age of 18 years.

Adults at risk are persons aged 18 years and over who are or may need community care services by reason of mental health issues, learning or physical disability, sensory impairment, age or illness and who is or may be unable to take care of him/herself or unable to protect him/herself against significant harm or serious exploitation. Since mental health challenges can affect anyone and may not always be apparent to an observer, no assumptions should be concerning the mental health or emotional resilience of any individual.

Actions may constitute abuse whether or not they are directed at vulnerable persons and accordingly may also result in a range of responses or sanctions.

Abuse may include, but is not limited to:

4. What we expect from our staff and volunteers

Our Code of Conduct

The safety and welfare of those with whom we come into contact is paramount and we take great care to ensure that the people working directly for or on behalf of ECF are properly recruited and vetted, are fully aware of their responsibilities and subscribe to this Code of Conduct, which states that they must:

Breaches of this code may lead to disciplinary action and the termination of the working relationship between ECF and the person involved. Where necessary, incidents may be reported to the appropriate authorities.

Recruitment and Training

Anyone working for ECF (whether paid or otherwise) who will or may come into unsupervised contact with a child or adult at risk, will first be subject to a rigorous recruitment and vetting process in accordance with the NSPCC’s Standard 1[3], which will include as a minimum, and as is appropriate to their role:

NB: The DBS decides who is unsuitable to work or volunteer with vulnerable persons and it is illegal for a barred person to apply for such work (paid or voluntary), or for a charity to employ a barred person in such work. It is also a legal requirement for employers to refer someone to the DBS if they:

5. What to do if you are concerned about a child or adult at risk

ECF has designated the following persons as our Principal and Deputy safeguarding officers:

If you are concerned about an individual either because of something done or said by them or someone else, or because of something else that you observe, you must:

The ECF Safeguarding Officer will then report the matter as appropriate to the relevant authorities, which may include the Local Authority’s Adult Social Care or Children’s Services Designated Officer (formerly LADO), the police and Child Exploitation Online Protection Centre (CEOP) for e-safety concerns. They will also retain records of the alleged incident or concerns in a secure place for future reference, in compliance with all relevant safeguarding, data protection and other regulations and guidance.

No one should feel in any way constrained from making known to an appropriate person genuine concern, even if they cannot immediately be substantiated. The law affords particular protection to those who make known such concerns in good faith and ECF operates its own Whistleblowing Policy, to which you are referred.

This policy has been endorsed by the trustees and senior management of ECF and was reviewed and updated in June 2025.

Appendix A: Legislation and Guidance

The Children Act 1989 provides the legislative framework for child protection in England. Key principles established by the Act include:

This is strengthened by the Children Act 2004, which encourages partnerships between agencies and creates more accountability by:

Both of these acts are amended by the Children and Social Work Act 2017. Key provisions include:

The Care Act 2014 provides the legislative framework for protecting adults at risk, who are defined as any person aged 18 years and over who is or may be in need of community care services by reason of mental health issues, learning or physical disability, sensory impairment, age or illness and who is or may be unable to take care of him/herself or unable to protect him/herself against significant harm or serious exploitation. This definition could include people with challenges that may not be apparent to others, or even themselves, such as substance abuse and addition or depression or other undiagnosed mental health challenges. Further useful guidance and resources are available from the Ann Craft Trust, here.

Policy and Guidance

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